The Work performed under this Contract has been reviewed and found, to the Construction Manager’s and Architect’s best knowledge, information and belief. ~AIA Document G~ — Certificate of Substantial Completion. PROJECT: (Name and address). PROJECT NUMBER: OWNER l~. RURAL DEVELOPMENT ATTACHMENT TO. AIA DOCUMENT G “ CERTIFICATION OF SUBSTANTIAL COMPLETION”. CURRENT EDITION. Project.
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It may be helpful to define each portion of the project in advance to prevent overlap or omissions. Payments to the Contractor.
Review only specified submittals. Since much of the information exchanged during the construction phase is time driven, it is reasonable to have a usable tracking document for the needs of all parties. A list of known owner-accepted nonconforming work should be maintained by the architect throughout construction. Also, the form indicates, A list of items to be completed or corrected is attached documen.
This can be supported by adding a notation on the Certificate or on the letter of transmittal when the certification for payment is sent to the owner. It is important that the architect only certifies payment for work that is required under its services contract. Note if the punch list is attached or under separate cover. Site Visits Site visits are typically necessary for determining conformance of the completed work to the requirements of the contract documents, and the AIA General Conditions require, The Architect will visit the site at intervals appropriate to the stage of construction, or as otherwise agreed with the Owner.
Project Meetings Projects cannot be dockment by one person; therefore project meetings are necessary to facilitate project aaia. The types and number of meetings play a significant role in the exchange of information necessary to complete the construction process.
Since information is required by the owner, architect and contractor during the construction process, the AIA document G.
The contractor is solely responsible for the work, and the architect is not required to authenticate or verify in writing that the contractor has fulfilled its contracted responsibility.
The areas discussed below may or may not be required on a particular project, and services and activities in addition to those addressed below may be required.
Since owner and contractors may not fully understand this separation of responsibility, it is appropriate to address it early in the project. Check to be sure the designated portion of the project is clearly indicated.
In this case, In-Place Mock-ups can be scheduled where the initial installation of a product or system can be reviewed as construction is begun. Moreover, such an action could cause the architect to assume unnecessary additional risk. All information on this page is copyrighted by James B. Request for Information Discussion Summary: The author and the AIA Trust assume no liability for the use of this information by Eocument members or by others who by clicking on any of the links above have agreed to use the same at their sole risk.
The architect should consult with legal counsel for assistance since project conditions vary. It is important that the architect only certifies substantial completion for work that is required under its services contract. When the architect issues a certificate of substantial completion for work contracted to others, the architect can take on unnecessary and inappropriate risks.
Log and track changes independently from contractor. Contractors have always had questions and required dpcument of the design intent expressed in the contract documents. The form indicates that the date of issuance and the date of substantial completion are the same.
Send RFIs to the owner and contractor for contract required information that is not provided. Submittal Review Discussion Summary: Accordingly, one must be mindful that the actual date of issuance will likely never be the same date the project is substantially complete due to the sequence of the administrative process. The architect also signs change orders and construction change directives, both of which modify the scope of the project.
Log and track submittals independently from the contractor. Consultants Contracted Directly With the Owner —This is the same issue that was addressed in certifying payment. The communications required for construction have not significantly changed in the past century. This will avoid the inadvertent omission of a portion of the project in the event an area is overlooked or disputed.
List all known owner accepted nonconforming work. This notice should be given to the owner in writing. Certify is defined as.
The last certificate that is issued should include the notification; this certificate applies to all remaining areas of the project. Substantial and Final Completion. This information is provided as a member service and neither the Author nor the AIA Trust is rendering legal advice. Check state regulatory requirements for required ddocument review.
Check to be sure the date of substantial completion is clearly indicated. If the owner is seeking approval of the change order pricing, it should retain a job cost consultant for that purpose. The number and frequency of site visits agreed upon should be conducted in accordance with aiw requirements of the services contract. Use an enclosure letter or letter of transmittal when sending certification to owner.
Projects cannot be constructed by one person; therefore project meetings are necessary to facilitate project communications. Check state regulatory requirements for required site visits. In some cases, the process documnt been manipulated to show an excessive amount of required RFIs, such as 16 identical RFIs for a reoccurring condition on each floor of a multi-story building, and this exaggerated and inaccurate data is used in contractor claims against the architect.
Documeent not certify payment for changes until the change documents are fully executed. It is also important to clearly indicate doocument portion of the project that is being addressed by the certificate. However, it is important to note that the RFI process is used fairly and with integrity on most projects with beneficial results. Laws vary by state and members should seek legal counsel or professional advice to evaluate these suggestions and to advise the member on proper risk management tools for each project.
Untimely or negligent change order aiq by the contractor presents an opportunity for the use of a Request for Information submitted by the owner or the architect. The architect may choose to conduct the Preconstruction Conference. Since the contractor is solely responsible documdnt the work, it is the ultimate authority on work completion, and therefore the architect is entitled to rely on its representations, especially under a notarized certification.